Linc Purchase Accruals

Automated G/L Purchase Accrual Postings in Business Central

Eliminate month-end accrual headaches with automatic G/L journal entries that post when goods are received and reverse when invoices are matched — all inside Microsoft Dynamics 365 Business Central.

Linc proudly presents the Linc Purchase Accruals app,
designed to automate purchase receipt accrual postings and invoice reversals directly within Business Central.
From real-time accrual tracking to batch processing and full event history — manage purchase accruals your way.

Why Choose Linc Purchase Accruals?
Our app automates the entire purchase accrual lifecycle within Business Central,
giving you accurate period-end financials, real-time G/L postings, and complete auditability.
Here's why you'll love it.
Automatic Receipt Accruals
Post Accruals the Moment Goods Are Received

Stop relying on manual journal entries to recognise costs at receipt. The app automatically posts G/L accrual entries when a Purchase Receipt is posted in Business Central — ensuring your financials reflect liabilities as soon as goods arrive, not when the invoice lands.

  • Real-Time Posting: Accrual journal entries are created and posted automatically during the Purchase Receipt posting routine — no manual intervention required
  • G/L Account & Non-Inventory Items: Supports accruals for G/L Account lines and Non-Inventory item lines on purchase receipts
  • Discount-Aware Calculations: Accrual amounts are calculated using unit cost and line discount percentage for accurate liability recognition
  • Dimension Preservation: Original purchase receipt dimensions (including Global Dimension 1 and 2) are carried through to the accrual journal entries for consistent reporting
automatic receipt accruals
automatic invoice reversals
Automatic Invoice Reversals
Reverse Accruals When Invoices Are Posted

When a Purchase Invoice is posted against a receipt, the app automatically reverses the corresponding accrual entry — whether the invoice was matched via Get Receipt Lines or posted directly from the Purchase Order. No manual clean-up needed.

  • Get Receipt Lines Support: When invoices are matched to specific receipt lines, the exact accrual for each receipt line is reversed automatically
  • Purchase Order Invoicing: When invoicing directly from the Purchase Order, the app intelligently matches invoice quantities across multiple receipts and reverses the correct accruals
  • Quantity Tracking: Remaining invoice quantities are tracked across receipts to ensure partial invoices reverse only the proportional accrual amount
  • Complete G/L Register Trail: Every accrual and reversal is linked to its G/L Register number for full audit traceability
Undo Receipt Handling
Accruals Reversed When Receipts Are Undone

Made a mistake on a receipt? When you use Business Central's standard Undo Receipt function, the app automatically reverses the original accrual entry — keeping your G/L in perfect balance without any manual corrections.

  • Seamless Integration: Hooks into Business Central's standard Undo Purchase Receipt Line event — no special steps needed
  • Automatic Reversal: The original accrual posting is reversed with the correct negative quantity, fully unwinding the liability
  • Event Tracking: A dedicated "Undo Receipt" event type is recorded in the accrual event log for complete audit visibility
  • Dimension Consistency: Reversal entries carry the same dimension set as the original receipt, maintaining reporting integrity
undo receipt accrual handling
batch accrual processing
Batch Accrual Processing
Post and Reverse Accruals in Bulk

Need to process accruals retroactively or in scheduled batches? The app includes a dedicated Batch Process report that lets you post accruals and reverse accruals in bulk — with full filter controls on receipt and invoice document numbers.

  • Batch Post Accruals: Process all outstanding purchase receipt accruals in a single run, filtered by document number or other criteria
  • Batch Reverse Accruals: Reverse accruals for posted purchase invoices in bulk, matching each invoice back to its original receipt
  • Flexible Scheduling: Enable batch mode in setup to defer accrual posting from real-time to scheduled batch runs — ideal for high-volume environments
  • Request Page Filters: Use standard Business Central request page filters on both receipt and invoice data items for precise control over each batch run
General Posting Setup Integration
Flexible Accrual Account Mapping

The app extends Business Central's General Posting Setup with a dedicated interim accrual account field, giving you full control over where accrual entries are posted — configured per General Business and General Product Posting Group combination.

  • Interim Accrual Account: A new "G/L Accrual Acc. (Interim)" field on the General Posting Setup page lets you define the balance sheet liability account for each posting group combination
  • Automatic Account Resolution: For G/L Account lines, the expense account from the receipt is used as the debit; for Item lines, the Inventory Accrual Account (Interim) is resolved from posting setup
  • Source Code Tracking: Configure a dedicated Source Code for all accrual postings, making it easy to filter and report on accrual transactions in the G/L
  • Standard BC Patterns: The setup page follows standard Business Central design patterns with subscription-based access control and plan validation
general posting setup integration
complete accrual event history
Complete Accrual Event History
Full Audit Trail for Every Accrual Transaction

Every accrual posting, invoice reversal, and undo operation is recorded as a discrete event in a dedicated event log — giving finance teams and auditors complete visibility into the lifecycle of every purchase receipt accrual.

  • Event Types: Three distinct event types — Receipt, Invoice, and Undo Receipt — clearly identify the nature of each accrual transaction
  • Document Traceability: Each event records the Receipt No., Receipt Line No., Posting Document No., and Posting Date for full document-level traceability
  • G/L Register Link: Every event stores the G/L Register No. of the posted journal entry, enabling one-click drill-down to the underlying G/L entries
  • Quantity Audit: Posted quantities are recorded per event, making it easy to reconcile accrued vs. invoiced quantities for any receipt line
Ready to Automate Purchase Accruals?
Linc Purchase Accruals is your essential solution for automated purchase receipt accrual management within Microsoft Dynamics 365 Business Central. Post accruals at receipt, reverse at invoice, handle undos seamlessly, process in batch, and maintain a complete audit trail — all without leaving the tools you already know.

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R750

per tenant/month

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